A.
A. The BSC is one of the documents required for the clearance
of consignments for importation to
The importer must register in the BSC site:
– in order to allow his exporter to open correctly his BSC,
– in order to allow the BSC Technical Center to give
him a registration number that he has to give to his exporters, so that they
could select that registration number for any BSC that they will create for
him,
– it will allow him to create his personal account, and
thus to consult the status of his BSC.
A. The forwarding agent for exportation must register if his clients (exporters) want him to open their BSCs.
A. To open a BSC is mandatory when the value of the
consignment is higher or equal to the equivalent of 100 euros FOB. This includes personal belongings
and removals.
In the case of a removal, the owner of the
belongings is at the same time, the exporter and the importer. In consequence,
two different accounts must be created (exporter and importer) and validated. A
copy of the relevant passport must be attached to each account.
The opened accounts will thus have different addresses :
• the old address (abroad) in the exporter’s account
and
• the new address (in Madagascar) in the importer’s
account.
He can create his BSC himself from the
exporter’s account, or ask his forwarding agent for exportation to do it for
him. He has to give to the agent his respective registration numbers (exporter
and importer).
NB
: In the creation of the account particular individuals will enter their name
instead of a name of company Only occasional non commercial nature operations do
not require the opening of a BSC :
• Travellers
• Parcel posts
• Express freight
for documents and/or samples
• Express freight for a
forwarding of a FOB value less than 100 euros
•
Forwarding and supplying to diplomatic and consular missions
• Diplomatic bags
On the
other hand the following items are systematically submitted to the opening of a
BSC :
• Removals
• Magazines
• Importations for
NGOs
• Religious organizations
• Associations, whatever their statuses are.
A. A copy of the genuine Certificate of Registration of the
company, with the NIF code (fiscal registration number), for companies and
traders.
A copy of the national identity card for
individual importers of malagasy nationality
A copy of
the passport or of the resident's permit for individual importers of any other
nationality
A copy of any document which confirms the
existence of the importer as a legal entity. It exists for organizations such as
ministries, NGOs, associations (receipt of the certificate of setting up of a
company, NIF code) and so on. Concerning the shipment of personnal effects and
donations, the following documents can replace the final invoice : valued list
of contents or valued packing life or valued certificate of donations.
A. An extract of Register of Commerce for companies and
traders,
A copy of the national identity card (or
passport) for individual exporters
A copy of any
document which confirms the existence of the exporter as a legal entity. It
exists for organizations such as ministries, NGOs, associations (receipt of the
certificate of setting up of a company, NIF code) and so on.
A. Example :
BSC creation is the duty
of exporter “A” (France), whom buys goods
from a manufacturer “B” (China). “A” sells to the importer “C” (Madagascar). The shipment is carried out by
the forwarding agent “D” (China).
In this case :
– If the exporter
“A” opens himself his BSC, he must get
from the manufacturer “B” the export
customs declaration as well as the transport document related to it,
– If the opening of the BSC is done by the forwarding agent
“D”, the above-mentioned documents and the
final invoice of exporter "A" must be
given to him by the exporter “A” or the
manufacturer “B”, if he previously
registered for this shipment.
These information and documents are confidential. Only the
BSC Technical Center, the Malagasy customs service and the exporters which have
opened the BSC can have access to these information.
A. No.
Information related to exported
goods to Madagascar are registered in the BSC. It is up to the exporter to do
it. It is his responsability.
In some exceptional cases
and with specific authorization, the BSC Technical Center in Madagascar can
create BSCs on behalf of exporters.
If the case occurs,
please contact our team at the following address : mg.bsc@sgs.com
A. For these cases, it is recommended to express mail
companies (as forwarding agent for exportation) to create BSCs on behalf of
their exporting customers.
For shipment by express mail
(by air), the shipment note (UPS, DHL, TNT, FEDEX, CHRONOPOST, …) must be
enclosed twice : as a transport document and as a customs declaration. No other
export custom declaration will be requested.
A. At least one trader is needed abroad (exporter) and another
one in Madagascar (importer) for each BSC.
BSCs for EXW
operations (ex work price, not including forwarding) can be created by the
forwarding agent for exportation, commissioned by the importer.
A copy of the final invoice must be given to
him.
A. The BSC must be registered as soon as the goods are
shipped.
It is possible that the exporter or his
forwarding agent registers the BSC in advance.
But the
process will be completed only after the effective shipment of the goods, when
the forwarding documents are available.
A. - Final invoice with a very detailed goods descritption and
incoterms. Importer should take as a reference the Public Notice of Customs
270MFB/SG/DGD dated 29 july 2008. Ha can as well transmit this notice to his
supplier whenever needed.
- Sales contract, each it
exists, and especially when Sugar, rice or flour is exported to Madagascar.
- Transport document for sea shipment (not mandatory for
air shipment)
- Export Custom Declaration
A. The delivery of consignments must be authorized by the
local customs authorities before any border crossing.
In
some countries a customs declaration for exportation is issued whereas in others
procedures are more simplified (invoice verified and stamped at the customs
office, electronic declaration, etc.). Some other countries, like USA or Canada,
have exceptions.
The exporter
has to attach the document submitted by the Customs service (or issued by the
Customs service) when exporting the goods.
Then it is up
to the BSC Technical Center, after the necessary checks, to revert to the
exporter in case the enclosed document is not acceptable. In tha
situation,exporter must replace it.
A. No, it is not mandatory.
A. In case of error, the importer must inform his supplier.
Supplier will do the relevant correction of the BSC (if the
BSC is not validated yet) or will contact the BSC Technical Center (if the BSC
is validated). No BSC can be amended once it has been validated (cf avis au
public n°619/MFB/SG/DGD)
A. These information and documents are confidential. Only the BSC Technical Center, the Malagasy customs service and the exporters which have opened the BSC can have access to it.
A. When the creation of the BSC is completed, and all the
documents required are enclosed, the exporter must ask for its validation (step
5 in the creation process of a BSC).
After having
verified the information enclosed by the exporter, the BSC Technical Center :
• either will validate it
• or will
give it the status of « awaiting document » if some documents or some
information are missing.
Once the BSC validated, the
importer will be authorized to clear his goods through customs.
NB : An automatic notifying is
sent directly to the e-mail address of the user who carried out the
registration, to inform him about the status of his file : « Admissible », that
is to say validated or « Awaiting document » if some elements or documents are
missing. The details of missing information is available at step 5 of the
BSC.
In case of « Awaiting
document » status, the person who created the BSC (and only him) will enclose
the missing documents and ask again for validation in step 5.
The importer can also see if there are other missing
elements in the same step, and get on to the exporter again if he wishes to do
so, in order to let him regularize his BSC without delay.
This will avoid delay in the delivery of the
consignments.
When the status of a BSC is “Awaiting
document”, neither can it be validated, nor cleared through customs.
A. Customs clearance does not require any copy of the BSC.
The box number 21 has only to be filled with the BSC
number, with “BSC” preceding it, while drawing up the customs declaration
(example BSC 123).
However, the importer and the
exporter can print their BSCs for their personal needs.
A. Any forged document or false information involves the
responsibility of the addressee, and exposes him to proceedings from the customs
services.
It is up to the importer to make his supplier
more aware of the importance of the BSC and the elements that will be attached
to it.
A. Your account is blocked. Please contact by mail the BSC
Technical Center (mg.bsc@sgs.com) which will activate it again.
The Technical Center will give you a temporary new
password, which will have to be modified next time you connect to the BSC
site.
Click on « info profil » on the top left corner of
the home page of your account and the modification is done.
To avoid a blocking of your account, choose a password or a
user identification easy to remember.
Your account is
automatically blocked after three unsuccessful tries.
If
the operator account is locked, a written request of re intialization has to be
sent by mail to the BSC Technical Center.
In order to
protect the confidentiality of transmitted information, only the requests sent
from the mail address indicated in the relevant account would be answered.
A. • Close the window and then open a new window so that you
can be connected again.
• Print the screen containing
the page of error, send it to the Technical Center.
•
Indicate at what step, and after having clicked on which icon you received the
message of error.
• Indicate the internet explorer used
(internet explorer, mozilla firefox,...) as well as the corresponding version
(6.0, 7.0 etc.).
A. The pop-up blocker prevents a new pop-up window from
opening.
You have to authorize the display of a new
window in a « blocked » site by pressing the Ctrl key and clicking on a link at
the same time.
To disable
completely the pop-up blocker, proceed as follow :
1. Click on « tool » then on « Parameters » of the tool bar
and select « Options ».
2. Select the « More information
» tab.
3. Take off the tick in the option « Activate the
blocking of pop-up windows ».
4. Click on « OK ».
OR
1-
Click on « Options » in the tool bar and disable the box « Block the pop-up
windows »
A. Concerning any questions related to BSC creation or import procedures to Madagascar, feel free to contact The BSC Technical Centre : mg.bsc@sgs.com. Mails will be answered within 3hours maximum, except on week ends and Malagasy public holydays.